Purpose of consultancy

In light of the need to collect and process rehabilitation-related data to support evidence-based policymaking, provide regular updates on rehabilitation system development to national and international stakeholders, and ensure the implementation of prioritized initiatives — particularly community-delivered rehabilitation—the Technical Specialist in Information Management on Rehabilitation will lead and coordinate the development of key data products and tools. These include mapping outpatient rehabilitation service availability, developing a rehabilitation dashboard, producing regular informational notes, and compiling structured datasets on rehabilitation service delivery and workforce development. These outputs will contribute to national policy formulation, stakeholder coordination, and informed decision-making at all levels.

Background

After adoption of the Law of Ukraine “About rehabilitation in healthcare in Ukraine” (#1053-IX, 2020), following WHO Resolution “Strengthening rehabilitation in health systems” (WHA76.6, 2023) and within the full-scale invasion of Ukraine by the Russian Federation, Ukraine is implementing rehabilitation service, as a continuum of care, starting as early as possible for health conditions with acute onset and trauma across acute and subacute rehabilitation phases and shall continue supporting person after discharge from the hospital at home and in community. Within the National Strategy for Creating a Barrier-Free Space in Ukraine for the period until 2030, where rehabilitation is integral part of, the Ministry of Health of Ukraine (MoH) is running a number of flagship projects. During 2023-2024 MoH started integrating rehabilitation services into the capable network of healthcare facilities across the country and all multiprofile supercluster and cluster hospitals were obliged to establish non-specialised in-patient rehabilitation departments (the Cabinet of Ministers of Ukraine Order #174 28.02.2023). One of current MoH flagship projects for 2025-2026 (as per the Cabinet of Ministers of Ukraine Decree #374-p dated 25.03.2025) is aiming to grow up community delivered rehabilitation (CDR) services. To reach this goal all general hospitals are expected to run out-patient rehabilitation departments as well as rehabilitation shall be spread to and be available at Primary Health Care level via outreach services, delivered by rehabilitation professionals. Additionally MoH adopted Ukraine Health System Development Strategy 2030 with operational plan for 2025-2027, where rehabilitation is also included (the Cabinet of Ministers of Ukraine Decree #34-p dated 17.01.2025). Both strategies aimed rehabilitation in community to be purchased via NHSU packages.

Synergetic understanding facilitates joint efforts in this context to support Ukraine coherently in the field of rehabilitation services. The war, however, has brought increased attention and funding to the rehabilitation sector with many international and national actors now playing a role in supporting the MoH and its efforts. This very welcome and important solidarity with Ukraine is an excellent opportunity for Ukraine to be supported further in both managing the challenge of the war response and in setting up a solid basis for a better-functioning rehabilitation system.

At the same time, the need to bring all stakeholders under one plan and platform, to coordinate this landscape in the most efficient and effective way was urgent.

At the beginning of 2025, the platform for this coordination — the National Rehabilitation in Healthcare Forum, co-chaired by the Ministry of Health of Ukraine and the WHO Country Office Ukraine — was successfully
launched. The Forum aims to unify stakeholders, streamline efforts, and support strategic planning and implementation of rehabilitation policies and services at the national level.

The Forum seeks to address several priorities identified by MoH, including:
•    Ensuring the delivery of rehabilitation and assistive technology (AT) services during the acute phase, as well as at the primary healthcare and community levels;
•    Developing a comprehensive system for child rehabilitation and AT, beginning at the community level;
•    Supporting the establishment of multidisciplinary centers of excellence;
•    Finalizing a national network of capable rehabilitation facilities;
•    Standardizing rehabilitation service delivery and referral pathways;
•    Integrating functioning assessments into treatment planning and outcomes monitoring;
•    Advancing education and regulation for the rehabilitation workforce;
•    Enhancing data collection by expanding the eHealth platform to include rehabilitation indicators;
•    Promoting awareness about modern rehabilitation and AT;
•    Reviewing and improving AT financing systems, based on functional outcomes and evidence-based needs.

Reliable, timely, and accessible information is foundational for effective planning, coordination, and monitoring of these priorities. However, Ukraine’s rehabilitation-related data remains fragmented across institutions and difficult to access in a consolidated format. This impedes the ability to monitor service availability, track workforce distribution, and assess geographical coverage across hromadas.

Deliverables

Update the monthly Rehabilitation Technical Working Group mapping dashboard by integrating data submitted by operational partners on number of people supported, number of rehab consultations, number of trainers conducted and number of cash voucher assistance vouchers provided across Hromada’s, including disaggregation feature.

Deliverable 1: The Rehabilitation Technical Working Group dashboard is maintained with monthly updates reflecting partner-reported activities collected by OCHA and provided by Health Cluster.
September 1st, 2026
October 1st, 2026
November 1st, 2026
December 1st, 2026
January 24rd, 2027

Provide technical and analytical support to the International Consultant: Rehabilitation workforce, financing and disability inclusive health by compiling and validating the information required for the development of the Rehabilitation Workforce Roadmap and Action Plan (followed by completion of WHO`s GROWE assessment), in collaboration with members of the Rehabilitation Workforce Task Team.

Deliverable 2: A validated information package supporting the development of the Rehabilitation Workforce Roadmap and Action Plan is compiled and submitted to the International Consultant: Rehabilitation workforce, financing and disability inclusive health.
August 25th, 2026

Based on data from central database of electronic healthcare system and other relevant data sources, produce two quarterly reports (July 2026 – September 2026, October 2026 – December 2026) on rehabilitation system performance, including availability of rehabilitation professionals, implementation NHSU-led Program of Medical Guarantees PMG utilisation at regional and health facility level and including inpatient and outpatient utilisation.

Deliverable 3: Submit two quarterly reports to Rehabilitation and Disability Unit Lead.
October 2nd, 2026
January 8th, 2027

Contribute by attending joint weekly meetings of Head, Division of Transplantation and Rehabilitation, Department of Medical Services of MoH, Rehabilitation and Disability Unit representatives and operational partners` technical team and supporting operational discussions on creating and implementing policy documents and regulations (drafts of legislation, by-laws of Cabinet of Ministers of Ukraine level, MoH Orders), related to rehabilitation in healthcare and by provision information support, in particular collecting necessary information from health, education social service - related state run databases.

Deliverable 4: weekly meetings attended; sets of rehabilitation - related data collected as per requests and provided to WCO UKR Rehabilitation and Disability unit, followed by Division of Transplantation and Rehabilitation, Department of Medical Services of MoH and it`s technical support team.
Weekly (August 2026 – January 2027)

Qualifications, experience, skills and languages

Qualifications

Essential: Bachelor's degree in one of the health-related and/or managerial specialities.
Desirable: Advanced university degree in public management and administration.

Experience

Essential: At least 2 years' experience of working at the Ministry of Health and/or the National Health Service of Ukraine.
Desirable:
• Experience of work with/ managing agreements / contracts for the Program of Medical Guarantees is an asset.
• Previous experience with legislation/ regulatory documents` processing

Functional Knowledge and Skills

Expert knowledge in relation to creating with the external expert support new projects of regulatory legal acts of various levels and it further internal technical processing and technical support during conducting coordination procedures with other state executive agencies
Skilled in working with multiple state stakeholder agencies
Sound organizational and analytical skills
Ability to communicate effectively with multiple stakeholders
Excellent interpersonal and presentation skills
Ability to work under pressure
Tact, discretion and diplomacy

Languages

Excellent knowledge in Ukrainian. Knowledge of English is desirable.

Other Skills

Excellent knowledge of Microsoft Office applications,
Knowledge of database management systems, geographic information systems

Location

Off-site: Home-based

Travel:

The consultant is not expected to travel

Remuneration:

Contract total value: USD 14,040
Monthly rate, daily rate and numbers of the days: Daily rate: USD 180; 78 working days for 6 months (around 13 w/d per month)
Consultant pay band range: NOB level
Terms of payment: the payment will be processed on a monthly basis after provision of the Technical Report

Expected duration of contract

Target Start Date: August 1st , 2026
Target end date: January 31st, 2027
Contract Duration (Years, Months, Days): 6 months

Additional Information:

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National Consultant: Technical specialist in Information Management on Rehabilitation