Org. Setting and Reporting

This position is located in the Centralized Warehousing Section under the Supply Chain Management Pillar, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The Supply Officer will report to the Chief of Centralized Warehousing Section or his/her designate.

Responsibilities

Within delegated authority, the Supply Officer will carry out the following duties:

Act as officer in charge of Centralized warehousing section during CCWS absence.
Supervise and optimize storage facilities, including ABC categorization and placement of items.
Oversee incoming receipts, inspections, issuing, physical verifications and stock control requirements for machinery, equipment, tools, materials, services, supplies, food aid, utilities, etc.
Receive inbound deliveries from the Movement Control (MovCon) Unit, freight forwarders, or local vendors and carry out physical verification of goods.
Coordinate with relevant Technical Sections to perform technical inspections of goods and equipment received in the mission.
Ensure timely production of accurate R&I reports within the stipulated three-day timeframe following physical receipt of goods.
Identify and report any discrepancies in received goods through detailed reports to enable prompt corrective action by Procurement or technical sections.
Receipt, inspection, labelling and serialization (if applicable) of incoming items.
Put away and/or transfer of goods to appropriate storge location (bins).
Plan and oversee the physical verification of fixed assets (PP&E), non-capitalized equipment, financial inventories, consumables and supplies, as well as cycle counts of all inventories in stock.
Oversee disposal requests, including technical inspections by Technical Sections, and coordinate subsequent actions.
Ensure that all safety, security and fire regulations are followed within the warehouse and surrounding area.
Submit reports to management at prescribed time intervals for activities in all warehouses.
Establishes and/or reviews mission requirements. Initiates actions to fulfil and control these requirements.
Conducts technical survey visits both in start-up phase and during implementation to plan and ensure most efficient use of resources.
Develop plans for redeployment of assets liquidation or closure of regional offices or camps.
Ensures that accurate, reliable and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained in Umoja or any other system used by the UN.
Monitor operations to ensure that all warehouse operations KPIs are met. Put in place measures to address challenges that can lead to failure to achieve any KPIs.
Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
Prepare reports from Umoja, review them for any discrepancies and take necessary action to correct any discrepancies and / or incomplete transactions identified in the reports. when the goods are received.
Maintains accurate allocation and control of all equipment and stores received, stored and distributed by the mission.
Supervise regional warehouse operations, which includes warehouse operations, Receipt & Inspection and Property Disposal activities in the region.
In liaison with Receiving and Inspection (R&I) and MOVCON, ensure cargo delivered by vendors are received promptly for inspection by R&I, Technical Sections and Warehouse representatives, and that Put-Away is performed as soon as R&I processes Goods Receipt in UMOJA.
Ensure proper and timely disposal of all UN property earmarked for disposal through the various disposal methods, i.e., Commercial contractor, destruction, and etc.
Lead drawdown, withdrawal and liquidation activities for central warehouse including verification of stock, packing, labelling and loading for outward transfers and movements of assets, consumables and inventory in coordination with MOVCON.
Provides guidance to and/or supervises new/junior staff.
Performs other duties as required.

Competencies

Professionalism: Practical knowledge in the areas of supply chain management, in particular warehouse management including receiving and disposal), distribution, warehouse safety management, as well as related procedures, practices, and environmental standards; Good understanding of internal procurement policies, practices and procedures; Proven analytical skills, including ability to research and analyze data and develop recommendations and plans; Proven ability to develop, maintain and supervise management control systems for assets and materials; Knowledge of and ability to apply UN rules, regulations, policies, and guidelines in work situations; Ability to provide professional technical advice in the area of warehouse management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

High school or equivalent diploma is required.

Job - Specific Qualification

A valid Light Motor Vehicle driving license (category C) is required. A technical certificate or other courses and training programs relating to the work is required Relevant training in ERP Inventory / Warehouse Management is required Specialized certification / training in supply chain such as Certified Supply Chain Professional (CSCP) or equivalent is desirable. Relevant training in the field of Warehouse Safety is desirable.

Work Experience

A minimum of ten years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree. Experience in the use of an Enterprise Resource Planning system (ERP) to manage inventory is required. Experience in Receipt & Inspection, Property Disposal and Property Management is required. Experience in managing support services of international peacekeeping or military /field operations is desirable. Experience in central warehouse operations during Mission liquidations including transfers, outward movement and disposals is desirable. Experience in UMOJA Inventory Management, Budget and Expenditure analysis, Preparation of SOPs and SOWs is desirable.

Languages

Language	Reading	Writing	Listening	Speaking
English	UN Level II	UN Level II	UN Level II	UN Level II

Assessment

Evaluation of qualified candidates may include informal interview, and or assessment exercise which maybe followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

This position is temporarily available till 30 September 2027 with no possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

SUPPLY OFFICER