Result of Service

The main outcomes include:

The smooth, successful planning and delivery of CoM 2027, ARFSD13 and ABF2027;
Provision of general coordination, planning and organizational assistance on all activities related to these events;
The swift management and follow-up on invitations, meeting participants and speakers;
The ongoing coordination of UNECA task forces, as well as coordination with relevant teams across the Commission for the efficient management of the events.

Work Location

Addis Ababa

Expected duration

6 months

Duties and Responsibilities

The consultant will support the following activities:

Support all activities related to the planning of COM2027, ARFSD13 and ABF2027 and as may be required, ADIF and SHFI;
Service the COM Task Force meetings, including managing the scheduling, monitoring the completion of activities on the Action Plan and Roadmap and following up on the decisions of the meetings;
Coordinate with Focal Points and substantive Divisions to ensure timely delivery on commitments related to their contributions to parliamentary and other meeting documents;
Support the organization of the COM Steering Committee meetings, including responsibility for scheduling, meeting documentation, participation and follow ups with secretariat team on outcomes of discussions;
Liaise with Task Force focal persons to ensure better coordination in technical and logistical activities;
Provide assistance to the Deputy Executive Secretary (Programme Support) in planning ARFSD 13, including meetings of its Steering Committee and coordinating with relevant technical Divisions as appropriate;
Provide assistance to the Chief of Staff and Deputy Executive Secretary (Programme Support) to plan and organize the Africa Business Forum with the African Union Commission, including liaison with relevant business entities, proposed speakers, partners and other stakeholders;
Support the secretariat fundraising and resource mobilization efforts in respect of one or more events as may be required;
Monitor the efficient utilization of resources and advise substantive offices on procedures and possible cost-effective measures;
Ensure timely submission and upload of documents related to the CoM2027, ARFSD13, and ABF2027 in the various online platforms;
Assist secretariat focal persons with the update and management of the participant database, with responsibility for ensuring the timely dispatch of communication to the various stakeholders;
Follow up on invitations to relevant African Ministers, invited delegates, including the heads of UN Agencies and observers as well as compiling subsequent confirmations of participation with a view to securing for each event, optimum high-level representation;
Liaise with key speakers and panelists to ensure their effective participation;
Preparation of confirmation responses and correspondence and regular update reports on the status of confirmations;
Liaise with relevant Divisions in ensuring the registration of all participants;
Support the secretariat during sessions of all meetings;
Assist with other post-Conference activities such as coordinating post-meeting follow ups, the finalization of the Outcome documents, and ensuring the preparation and dispatch of letters of appreciation;
Provide overall capacity support to the Office of the Executive Secretary as required; and
Perform other duties as might be deemed necessary

Qualifications/special skills

Education: Advanced university degree in business or public administration, entrepreneurship, sustainable development, social sciences, education or related area is required. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. At least seven (7) years work experience in administration, sustainable development policy, economic analysis or project/programme management in the context of development cooperation or related area is required. Experience in planning, organizing and provision of substantive support to high level conferences is desirable. Familiarity with intergovernmental processes and other meetings is highly desirable.

Languages

English and French are the working languages of the UN secretariat. For the post advertised, fluency in oral and written English is required, knowledge of French is desirable. Knowledge of another UN official language is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Consultant