Work Location

Remote or in Geneva, Switzerland

Expected duration

6 MONTHS

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UNEP’s Industry and Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies, practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. The United Nations Environment Programme Finance Initiative (UNEP FI) is the strategic partnership between the United Nations and over 500 banks, insurers and investors. For over 34 years UNEP FI has been shaping and driving the international sustainable finance agenda, setting global standards and growing a global network of leading financial institutions. Through its work-streams and regional activities, peer learning, methodology development, training and research, UNEP FI promotes sustainable finance and helps the financial industry align with and contribute to the Paris Agreement and Sustainable Development Goals. Tasks The intern will work with the UNEP FI Administration Team and the position will contribute to support the UNEP FI Secretariat on the following tasks: 1) Assist the UNEP FI HR focal point in reviewing Consultant and Intern Terms of Reference to ensure they meet the required standards before submission to the Administrative Officer. Support the HR focal point in ensuring that the appropriate process is followed for applications submitted through INSPIRA for consultancies and internships. Assist in collating the required documentation for submission of Consultant and Intern requests to the Head of Branch or Head of Division for approval. 2) Assist in liaising with interns and consultants to help ensure they submit the required documentation for their onboarding and enrollment processes, including HR Minimasters, UMOJA banking forms, CDL cards, and other relevant requirements. 3) Support HR focal points in collating the required documentation for submission to the HR approving officer for contract processing. Assist in maintaining and updating HR files, both hard and electronic, ensuring that required documentation, signed forms, and approvals are properly filed. Support the respective focal points in compiling documentation required for consultant payment processing, as needed. 4) Assist in coordinating with consultants and team leads to support the timely recording and tracking of monthly deliverables and activities. Provide administrative support to the relevant focal points in consultant payroll-related processes in UMOJA, under supervision. 5) Support FI Administration with its invoicing processes by tracking invoices, maintaining relevant documentation, and assisting with follow-ups with member institutions, as required. 6) Take initiative in supporting the organization of intern meetings with the Head of Unit, internal weekly coaching sessions, and additional briefings, as required. 7) Undertake additional administrative duties, as required. These may include supporting the UNEP FI Travel focal point in reviewing Staff, Consultant, and Meeting Participant travel requests for completeness before submission to the Administrative Officer for approval. Assist in compiling and organizing documentation related to Travel Approvals, Travel Requests, Travel Expense Reports, and Mission Reports. The candidate should have good organizational and administrative skills, with an interest in and basic familiarity with Human Resources and administrative processes. Good research, communication, and writing skills in English, as well as motivation, attention to detail, and the ability to organize and manage tasks independently are required. Previous exposure to HR or administrative processes would be an advantage.

Qualifications/special skills

Final year undergraduate or master’s degree student in Business Administration, Human Resources or a related area, or recently graduated (candidates are eligible for this position up to one year after the graduation date). The intern must be able to show proof of enrolment or of graduation date if selected for this position. Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent); c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Please explain how you meet this criterion. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

UNEP Finance Initiative (UNEP FI) Administrative Internship