Director, Administration

Org. Setting and Reporting

This position is located in the Division of Administration (DA) in the Department of Operational Support (DOS) at United Nations Headquarters. The Division of Administration delivers administrative support functions, provides facilities management and commercial services for offices, departments and client entities of the United Nations Secretariat, New York. In addition, the Division manages commercial insurance policies for the Organization. The Division is also responsible for the Secretariat payroll as well as accounts payable and tax unit tasks. It consists of the Common Administrative Platform (CAP) referred to as One Executive Office (OneEO), the Facilities and Commercial Activities Service (FCAS), Commercial and Insurance Section (CIS) and the Financial Operations Service (FOS). The Director of Administration directly reports to the Under-Secretary-General (USG) of the Department of Operational Support.

Responsibilities

Within limits of delegated authority, the Director will be responsible for the following duties:

• Under the direct supervision of the Under-Secretary-General for Operational Support, the incumbent contributes to the formulation of the department’s strategic vision, overall strategies and policies by participating in various committees, preparing documents on policy issues, providing programmatic advice and acting, as required, in an advisory capacity to the USG.
• Oversees and provides executive direction, management, coordination for the efficient functioning of the Division of Administration and its constituent elements ensuring that programmed activities are carried out efficiently and effectively.
• Provides leadership to the development of innovative and/or change management programmes in the Division of Administration.
• Formulates and implements the substantive work programme of the Division under their supervision, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
• Oversees the management of activities undertaken by the Division, ensuring that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Division and within the Department of Operational Support, and with other organizations of the United Nations System, donors and agencies as appropriate.
• Co-ordinates and oversees the preparation of reports for presentation to legislative bodies such as the Fifth Committee of the General Assembly, the Advisory Committee on Administrative and Budget Questions (ACABQ), and the Committee for Programme and Coordination (CPC), and other policy-making organs, as appropriate.
• Co-ordinates and oversees policy proposals and reports to intergovernmental bodies as appropriate.
• Interacts with oversight bodies such as the Board of Auditors (BoA), the Office of Internal Oversight Services (OIOS), ...