Senior Programme Management Assistant

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for sustainable development. A key agreement opened for signature at Rio was the Convention on Biological Diversity. The Convention has three objectives: the conservation of biological diversity, the sustainable use of its components and the fair and equitable sharing of the benefits arising out of the utilization of genetic resources. This post is located in the Secretariat of the Convention on Biological Diversity (SCBD) within the Administration Division in Montreal, Canada. Under the overall supervision of the Head of the Administration Division and the direct supervision of the Programme Management Officer the incumbent will carry out the following functions:

Responsibilities

A. Independently provides full range of programme/project management and implementation assistance: a) Researches, compiles, analyses, summarizes, and presents basic information/data, highlighting noteworthy issues/trends for consideration by appropriate parties. b) Reviews, appraises and revises, as necessary, all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seeks clarification from departments, assesses replies, and prepares a summary for the manager with suggestions for further action. c) Ensures establishment of proper monitoring systems through scheduled reporting, review, and meetings. d) Monitors budgetary commitments, including verification of charges and obligation documents in Umoja Analytics; evaluates trends of financial implementation and makes necessary recommendations to line manager. e) Drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc. f) Monitors implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation. g) Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation. h) Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. i) Assists with visualizations and updating information material such as web pages or ...