Senior Administrative Assistant

Org. Setting and Reporting

The International Court of Justice is the principal judicial organ of the United Nations. It is composed of 15 judges, elected by the General Assembly and the Security Council. The Court has a twofold role: first, to settle, in accordance with international law, legal disputes submitted to it by States; and, second, to give advisory opinions on legal questions referred to it by duly authorized United Nations organs and specialized agencies. The Court is the only principal organ of the United Nations not serviced by the Secretariat. The Court has its own administration, the Registry, which provides judicial support to the Court and acts as a permanent administrative organ. The Registry is headed by a Registrar, elected by the Court. The position is located in the Registry's Administrative and Personnel Division and reports directly to the Head of the Division.

Responsibilities

Under the direct supervision and guidance of the Head of the Administrative and Personnel Division, the Senior Administrative Assistant is responsible for: Protocol-related functions: - Liaise with the Dutch Ministry of Foreign Affairs and the Municipality of the Hague with respect to host country protocol matters; - Draft and finalise Note Verbales and letters to the Dutch Ministry of Foreign Affairs, relevant embassies, consulates and local administration in accordance with protocol procedures; - Receive, log and route applications for official identity cards/residence permits/working permits, visas for arrival/departures, United Nations laissez-passer, importation and purchase of tax-free vehicles, car registration, fuel cards, Dutch driving license, Libre-Permis, VAT refunds and other relevant privileges for Judges, staff members and other personnel working at the Court, as well as their family members forming part of their households appropriately.

• Liaise with the Ministry of Foreign Affairs (MFA) regarding queries related to those applications, and follow through until the return of the documents. Upon receipt of those documents, distribute them and update databases accordingly. - Provide general or specific guidance to Judges and staff members in resolving problems concerning the above matters or local conditions in The Hague, such as accommodation, suitable stores, schools, family doctor registration, banking, etc., when necessary; - Maintain and update lists of contact details of officials within relevant Ministries, governmental agencies, Embassies, Consulates and United Nations entities; - Prepare circulars and information notes to notify Judges and staff of information communicated by host country authorities; Human Resources administrative functions: - Assist in the recruitment and selection processes by compiling candidates' lists, inviting candidates to the written assessments and/or interviews, proctoring written tests, and organising the logistics of interviews. - Assist in the onboarding, o...