ADMINISTRATIVE OFFICER

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. CITES (the Convention on International Trade in Endangered Species of Wild Fauna and Flora) is an international agreement between States whose aim is to ensure that international trade in specimens of wild animals and plants does not threaten their survival (www.cites.org). This post is located in the CITES Secretariat at the Geneva duty station. Under the direct supervision of the Secretary General, CITES, the incumbent will perform the following duties:

Responsibilities

1.Budget formulation and governance support In consultation with the Secretary General, define CITES budgetary and financial needs and draft the Secretariat’s core budget for approval by the Conference of the Parties (CoP), in accordance with the applicable CITES budget resolutions and in line with multiple scenarios for decision making. Consult with UNEP and the United Nations Office at Nairobi (UNON) as appropriate and present draft scenarios to the CITES Finance and Budget Subcommittee for review and comment. Prepare, present, and defend reports on budgetary, financial, and administrative matters to the governing bodies on behalf of the Secretary General. 2.Programme and project planning and costing: Provide guidance to programme officers on the formulation, planning, preparation, and implementation of programmes and projects to operationalize the programme of work decided by the CITES Parties. Work on budget issues with programme officers during design and preparation of CITES project documents in line with UN rules and regulations; coordinate finalization of project documents and liaise with the Secretary General for approval; oversee processing in Umoja and consult with UNEP/UNON as appropriate. 3.Financial policy advice to senior leadership: Support the Secretary-General in managing the Secretariat's financial resources by advising on the application of relevant UN financial rules, regulations, procedures, and guidelines, including IPSAS-compliant practices. 4. Administrative services and trust fund management: Coordinate and supervise the provision of administrative services by: assisting the Secretary General on all matters related to the CITES Trust Fund and donor funding; providing budgetary advice during the preparation of legal instruments with cooperating agencies, UN organizations and implementing partners; coordinating and monitoring project closure, including asset disposal; facilitating audits of CITES accounts, projects, activities, and transactions; preparing responses to audit queries; and overseeing office facilities management in accordance with UN standards. 5.Financial ser...