Senior Human Resources Assistant

Org. Setting and Reporting

These positions are located within the Common Administrative Platform at United Nations Headquarters, referred to as the One Executive Office ("One EO"), under the Division of Administration in the Department of Operational Support (DOS). One EO started its transition phase on 1 January 2026 as part of the UN80 reform initiative, which aims to consolidate common administrative functions across Secretariat entities into unified service platforms. One EO provides the full range of administrative and operational services required by New York–based Secretariat client entities to fulfil their mandates, including human resources management, financial administration, travel, and general administrative support, while adhering to the delegation of authority framework and ensuring compliance with established regulations, rules, policies, guidelines and procedures. The positions are in the Clients desks and Specialized desks of the OneEO/CAP New York. The Senior Human Resources Assistant will report directly to the Chief of Unit/desk.

Responsibilities

Within delegated authority, the Senior Human Resources Assistant provides technical and administrative support across recruitment, staff administration, and HR operations, ensuring accuracy, compliance, and timely service delivery. Recruitment and Classification:

• Identifies upcoming vacancies in coordination with client offices, supports planning for initiation of related recruitment actions and provides guidance to Hiring Managers on the Staff Selection System, practices and guidelines.
• Provides guidance and advice to clients on the administration of examinations and assessments, including on the use of testing platforms, and on conducting CBIs.
• Supports recruitment processes by screening applications, preparing candidate summaries, and servicing interview panels as note taker or ex officio member, as needed.
• Maintains recruitment files and tracks vacancy status throughout the recruitment cycle (finalize recruitment cases for Central Review Bodies (CRB) and Head of Department), and monitor recruitment status throughout the cycle.
• Compiles recruitment data and monitors timelines in support of service delivery standards.
• Assists in processing classification requests and responds to routine queries on classification procedures, as needed.
• Prepares background documentation for classification reviews and appeals, as needed.
• Performs other related duties in the area of recruitment, as required. Staff Administration and Entitlements:
• Supports onboarding processes, including preparation and review of Offers of Appointment and determination of travel and relocation entitlements and statements of emoluments.
• Initiates and follows up on reference checks and academic verifications and ensures completion of pre recruitment documentation
• Ensure completion of clearance...