Transport Assistant

Result of Service

Maintenance database updated daily and kept accurate.

• UN Fleet insurance claims processed and tracked when required.
• Maintenance invoices and supporting documents reviewed daily.
• Electronic Vehicle Monitoring (EVM) data monitored and controlled.
• Monthly maintenance report submitted within the first five working days of the following month.
• Remote-location maintenance contract performance monitored.
• Road safety awareness campaigns implemented.
• Driving assessments conducted for mission personnel as required.

Work Location

Bogota

Expected duration

As required.

Duties and Responsibilities

The incumbent is responsible for the completion of a variety of specialized activities enabling the efficient operations of the transportation/vehicle fleet in line with UN Rules and Regulations, as well with the Surface Transport Manual.

• Manages and coordinates preventive maintenance, corrective repairs, bodywork, painting, and specialized servicing of the multi-type UN fleet across multiple contracted workshops and locations.
• Issues and tracks Service Request Orders in accordance with contractual provisions and ensures timely execution of scheduled maintenance activities.
• Monitors the quality and compliance of mechanical, electrical, and body repairs performed by vendors to ensure adherence to UN standards and contractual requirements.
• Prepares, verifies, and processes Damage Discrepancy Reports (DDR) for all vehicle-related incidents, ensuring accuracy, completeness, and alignment with UN financial and audit requirements.
• Conducts preliminary assessments of damages based on incident reports, photographic evidence, and field inputs, and liaises with maintenance contractors to obtain cost estimates for spare parts and labour.
• Monitors and follows up on DDR cases to ensure timely repair actions, minimize vehicle downtime, and maintain fleet operational readiness, while ensuring proper documentation and traceability for audit and compliance purposes.
• Performs Electronic Vehicle Monitoring (EVM) functions and supports fleet performance tracking, utilization monitoring, and compliance oversight.
• Maintains complete and accurate records of maintenance activities, service history, insurance documentation, inspections, and related fleet transactions.
• Ensures validity and timely renewal of vehicle insurance, techno-mechanical inspections, fire extinguishers, and other mandatory compliance documentation.
• Coordinates accident follow-up actions including insurance processing, repair coordination, and vehicle recovery when required.
• Monitors vendor contractual performance and supports verification of maintenance-related invoices prior to processing.
• Supports implementation and assessment of Transport Unit road safety a...