HUMAN RESOURCES ASSISTANT (Multiple positions)

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa, and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordinator System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). The advertised positions are located in the Human Resources Management Service (HRMS) within the Division of Administrative Services of the United Nations Office at Nairobi. Within delegated authority, the incumbent(s) will report to the Team Lead or Section Chief in the Staff Benefits and Entitlements Section (SBE). The Human Resources Assistant(s) will perform the following duties:

Responsibilities

• ADMINISTRATION OF CONTRACTS AND STAFF MOVEMENTS:
• Carry out on-boarding processes of selected candidates, process personnel actions (PAs), issue Letter of Appointment, monitor contract expiration dates and process contract extension requests.
• Process temporary and permanent staff movements and related administrative actions, including those related to inter-agency agreements.
• Process off-boarding actions for separating staff and related separation personnel actions.
• Assist staff with documentation related to benefits and entitlements by providing guidance on requirements, sharing standard forms, reviewing submissions for accuracy and completeness, and following up on missing or inaccurate information prior to processing actions in relevant systems. ADMINISTRATION OF BENEFITS AND ENTITLEMENTS:
• Maintain the personal status of staff members and administer/monitor entitlements related to dependents.
• Respond to a range of queries on staff benefits and entitlements, providing guidance based on established policies.
• Review supporting documentation and process entitlement-related actions in the ERP system. Process travel requests (home leave, family visit, education grant travel) in accordance with policies and procedures.
• Review and approve time and attendance requests, including parental leave, sick leave, special leave, Rest and Recuperation (R&R), etc., ensuring accuracy and completeness. Identify inconsistencies and escalate issues to the supervisor or Operational Support Desk (OSD) when required.
• Monitor submission of required annual declarations and follow up as needed; review and prepare submission of documentation related to health/life insurance and Joint Staff Pension fund. OTHER RELATED DUTIES:
• Monitor implementation of staff benefits and entitlements in compliance with existing rules and regulations through review of personnel actions.
• Assist with the collection and analysis of data, as well as its presentation for knowledge sharing...