SUPPLY OFFICER (TJO)

Org. Setting and Reporting

This position is located in the Office of the High Commissioner for Human Rights (OHCHR) at Headquarters in Geneva. The Supply Officer reports to the Head of the Procurement, Logistics, and Global Support Unit (PLU) in the General Administrative Services Section (GASS) in the Programme Support and Management Services (PSMS).

Responsibilities

Within delegated authority, the Supply Officer will be responsible for the following duties. This job is primarily involved with supply chain, logistics, and property management; acquiring, furnishing, managing, and tracking all types of supplies, equipment, material, property, and services to OHCHR; managing and inspecting supplies; drafting guidelines and write-off cases; and supporting PLU and the Local Property Survey Board (LPSB). An incumbent at this level typically:

• Develops, reviews, monitors, assesses and manages guidance, procedures and operational workflows for the provision of global support services and management of files and records.
• Plans and prepares forecasts, analysis, and reports of Organization’s machinery, equipment, tools, materials, services, supplies, and utilities.
• Designs, develops updates, and makes use of relevant software for tracking, reconciliation, and costing purposes.
• Initiates actions leading to procurement, maintenance, write-off and disposal of items.
• Undertakes market research and reviews best practices in programme development and adapts such practices to United Nation’s (UN) requirements.
• Establishes and/or reviews OHCHR requirements. Initiates actions to fulfill and control these requirements.
• Conducts technical survey visits to plan and ensure most efficient use of resources.
• Develops plans for redeployment of surplus assets and equipment.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained across relevant functional areas.
• Analyzes problems, audit and performance reports on OHCHR activities and provides remedial action programmes where required.
• Maintains accurate allocation and control of all equipment and stores received, stored and distributed by OHCHR.
• Prepares reports for submission to PLU and counterparts.
• Monitors Third Party procurement status.
• Reviews, prepares, and defends write-off and disposal cases and initiates action to fulfill and follow-up on approved recommendations.
• May provide guidance to or supervise new/junior staff.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• May perform other related work as required.

Competencies

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