SENIOR STAFF ASSISTANT

Org. Setting and Reporting

This position is in the Office of the Special Representative of the Secretary-General (SRSG), BINUH. The incumbent will be based in Port-au-Prince, Haiti and will report to the SRSG.

Responsibilities

Within limits of delegated authority, the Senior Staff Assistant will be responsible for the following duties: Manage and maintain the SRSG’s calendar, appointments, meetings, and official engagements, including with senior government officials, diplomats, and visiting delegations. Screen, prioritize, and manage all incoming and outgoing correspondence, including confidential and sensitive materials (e.g. code cables, political and management correspondence). Draft, format, edit, and finalize correspondence, notes, submissions, and other documents for the SRSG, ensuring accuracy, clarity, and timeliness. Ensure effective follow‑up on decisions and action points arising from meetings and communications. Serve as a key liaison between the SRSG and Mission components, UN Headquarters, and UN agencies on administrative issues. Organize and coordinate the SRSG’s official travel, including itineraries, visas, clearances, and logistical arrangements. Provide administrative support related to attendance, leave monitoring, travel claims, requisitions, and other administrative processes within the OSRSG. Support workflow management and prioritization in the SRSG’s Office, contributing to the overall efficiency and effectiveness of the Front Office Ensure proper record‑keeping and secure handling of sensitive information in accordance with UN rules and standards

• Perform other duties as assigned.

Competencies

Professionalism - Thorough knowledge of and application of relevant operational, administrative and protocol policies to ensure adherence to relevant guidelines and procedures and overall quality of outputs; Proven tact and discretion in dealing with highly confidential and sensitive matters, as well as excellent interpersonal skills; Demonstrated initiative and ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; S...