Human Resources Assistant - temporary

Org. Setting and Reporting

This position is located in the Staffing Team (ST), Staffing, Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM) of the United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The Human Resources Assistant will work under the direct supervision of the Human Resources Officer leading the Staffing Team (ST) and the overall guidance of the Chief, SDOS. For more information on UNOV and UNODC, please visit www.unov.org and www.unodc.org

Responsibilities

Within assigned authority, the incumbent will be responsible for the following specific duties: Staffing and Outreach

• Act as strategic business partner to hiring offices throughout the entire staffing process from advertising vacancies until onboarding.
• Support hiring managers in the development of assessments, and prove quality assurance on questions, as well as maintain and enable the use of the UN testing and assessment platform.
• Facilitate the advertisement of job openings, including preparing and maintaining recruitment case files for staff.
• Determine eligibility of applicants and conduct reference checks.
• Facilitate compliance review and selection of recommended candidates.
• Support hiring offices with outreach for job openings, focusing on diversity, especially on gender parity and geographical distribution and engaging with internal and external counterparts.
• Organize and represent the Organization in outreach events and delivering webinars to an internal and external audience.
• Actively monitor gender and geographic distribution amongst client offices, highlighting respective measures as appropriate, prepare and participate in various outreach activities.
• Maintain automated applications and databases containing HR-related information and statistics, and prepare periodic reports, as applicable.
• Assist in the preparation of necessary documentation for distribution to various offices, departments and field offices.
• Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
• Support the development and implementation of staffing related initiatives and policies.
• Provide comments, guidance and assistance to stakeholders on all aspects of the staffing process; prepare written responses to queries concerning HR related matters.
• Support and guide assigned clients on the full recruitment cycle for international and local positions in the Professional, National Professional Officer and General Service categories. Administration & General
• Onboard staff by conducting reference verifications, determining compensation and benefits, preparing offers of appointments, completing pre-recruitment formalities and facilitating travel and visa arrangements.
• Advise a...