Programme Management Assistant

Org. Setting and Reporting

This position is located in the Subregional Headquarters for the Caribbean of the Economic Commission for Latin America and the Caribbean (ECLAC), located in Port of Spain. The Programme Management Assistant reports to the Director of the Subregional Headquarter. The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information.

Responsibilities

Within limits of delegated authority, the Programme Management Assistant may be responsible for the following duties:

• Provides assistance in support of planning and implementation of the programme of work, typically, a large and highly complex component of the of the Director´s office in the Subregional Headquarters initiatives.
• Assists in the coordination of Director's office planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Provides executive and administrative support to the Director's office, including coordination of schedules and meetings, screening and drafting correspondence, preparation of working translations, and quality review of documents for signature.
• Serves as a focal point for liaison with internal and external stakeholders, ensuring timely communication of directives and updates. Supports travel arrangements and administrative processes, maintains contact databases, and ensures continuity of office operations during absences, including briefing the Officer-in-Charge.
• Drafts, reviews and edits summaries and correspondence for the Director's office, including screening and preparing documents for signature; coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
• Drafts correspondence and communications related to all aspects of Director's office, including work plan, revisions and other related issues, as well as support Director's office contributions for a variety of periodic reports.
• Provides guidance and training to new/junior staff.
• Assists with the collection and analysis of data a...