ADMINISTRATIVE OFFICER

Org. Setting and Reporting

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Regional Hub for the Americas and is located in Panama City, Panama. The Administrative Officer reports to the Regional Representative or designate, under the substantive oversight of the Programme Support and Management Services in Geneva.

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: Human Resource Management

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, onboarding, performance appraisal, staff well-being, training etc., ensuring consistency in the application of UN rules and procedures. Budget and Finance
• Takes the lead with respect to the implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
• Ensures that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
• Provides guidance and leadership to more junior staff. General Administration
• Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Reviews adequacy of office space requirements.
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, connectivity, coordinating enhancements as necessary.
• Performs other related work as required.

Competencies

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Plan...