Administrative Assistant

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

Under the overall guidance and supervision of the Operations Manager, the Administrative Assistant provides high-quality support to office operations, ensuring accuracy, timeliness, and reliability of administrative processes. 

The position plays a key role in structuring and coordinating administrative workflows, including protocol-related services, operational facilitation, and inter-agency service provision, contributing to improved efficiency and accountability.

The Administrative Assistant facilitates effective interaction with national authorities and stakeholders, ensuring compliance with regulatory frameworks and supporting smooth execution of operational activities.

The role promotes a client-oriented, quality-driven, and results-based approach and works in close collaboration with Operations, Programme, and project teams, particularly UN agencies, to ensure consistent, responsive, and efficient service delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, the Administrative Assistant contributes to cross-functional collaboration, including inter-agency coordination and common services, supporting integrated and efficient operations across the Country Office.

The Administrative assistant works in close collaboration within the Operations, Programme and Projects’ staff in the CO and particularly UN agencies staff to exchange information and ensure consistent service delivery. 

Duties and Responsibilities

1.)  Implement operational strategies in alignment with governing rules and regulations and with a focus on consistency and quality.

• Ensure full compliance of administrative activities with UN/UNDP rules, regulations, policies and strate...