Executive Associate (UNOCHA)

Background

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disaster emergencies; advocate for the rights of people in need; promote preparedness and prevention; and facilitate sustainable solutions.

UNOCHA has responsibility for interagency coordination in complex emergencies and natural disasters.  In the Occupied Palestinian Territory (OPT), the OCHA office is responsible for (a) sharing information and analysis on the humanitarian situation (b) leading on coordinated needs analysis, humanitarian planning, and response monitoring, including the identification of humanitarian priorities and needs, and (c) coordinating humanitarian community advocacy and communications efforts, and (c) resource mobilization.

This temporary job opening is being advertised for the position of Executive Associate in East Jerusalem, Occupied Palestinian Territory (OPT). Under the guidance and direct supervision of Head of Office, the Executive Associate to OCHA oPt ensures effective and efficient functioning of the OCHA oPt office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Associate to UN OCHA works in close collaboration with Front office and Operations Team in addition to NGOs, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.

Duties and Responsibilities

Under the direct supervision of the Head of Office, the Executive Associate is responsible for: 

Acts as Personal Assistant to Head of Office

• Arrange for appointments and maintenance of the calendar of the Head of Office and Deputy Heads of Office.
• Arrange meetings with high-ranking officials, organize and prepare background material for meetings, acting as an interpreter when required and/or taking minutes. 
• Preparation of correspondence, directives, comments on behalf of OCHA oPt for the Head of Office’s signature and making follow-up when required.
• Liaise with Administration on Heads of office’s travel plans and prepare the security clearance requests.
• Coordination and liaison between Head of Office, Deputy Heads of Office and Heads of Units.
• Perform any other duties as may be required.

Ensures effective and efficient functioning of the OCHA oPt office focusing on achievement of the following results:

• Maintenance of protocol procedures.
• Preparation of high-quality briefing materials for HoO and DHoOs for appoin...