Common Services Associate (Open to all applicants)

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

Within the country office and as part of UNDP’s role as the coordinating agency for the Common services, the Common Services Associate post ensures effective and efficient management of inter-related operational and logistical activities in the areas of general administration, common premises and operational services to UN Agencies, common services budget preparation and execution monitoring and cost recovery and office compound services. The Common Services Associate works in close collaboration with the Operations Management Team (which represents UN Agencies) to ensure consistent service delivery in common services and common premises management. S/he supervises the common premises maintenance clerk and UN Receptionist. 

Duties and Responsibilities

The Common Services Associate performs the following duties:

1. Common Services Coordination and Administration 

• Advise UNDP Management on issues related to common services and provides advise in all areas of common services;
• Prepare the Common Services Annual Work Plan for review by UNDP prior to submission to the OMT for review and approval and ensure its implementations;
• Maintain and update documents and records (e.g., MOUs, building blueprints, common services contracts, energy consumption records, annual budget and cost recovery arrangements, etc.);
• Provide secretariat support services to the Operations Management Team (OMT), including: scheduling meetings, drafting meeting minutes, following up on tasks, maintaining close liaison with the OMT Chair;
• Quality Control: Ensure that common services clients use standardized documents/forms and procedures, check that these are followed, and give guidance when needed;
• Submit regular business reports to the Operations ...